Salary Range: $120,000 - $150,000 per year (commensurate with experience)
Schedule: Full-time, in-person, with occasional evenings/weekends as needed
About the Role: A prominent ultra-high-net-worth (UHNW) family based in Greenwich, CT is seeking a highly experienced and polished Executive Personal Assistant to support the principal and their family office with a wide range of personal, executive, and household-related tasks. This is a fast-paced, high-touch role requiring impeccable attention to detail, discretion, and a proactive mindset. Key Responsibilities:
Calendar & Scheduling: Manage complex and dynamic calendars for both personal and professional matters; schedule appointments, meetings, and events seamlessly
Travel Coordination: Research, plan, and book extensive domestic and international travel (commercial and private), including flights, accommodations, transportation, and itinerary creation
Household & Vendor Management: Liaise with household staff, vendors, contractors, and service providers to ensure smooth daily operations and maintenance of multiple properties
Errands & Personal Tasks: Handle personal shopping, errands, gift sourcing, and special requests
Event Planning: Assist in planning and coordinating private events, dinners, and gatherings
Correspondence & Communication: Draft emails, manage calls and messages, and serve as gatekeeper to the principal when needed
Family Support: Provide support with school, medical, and extracurricular logistics for children as needed
Problem Solving: Anticipate needs, find creative solutions, and handle challenges calmly and efficiently
Administrative Duties: File organization, digital document management, expense reports, and occasional light bookkeeping support
Ideal Candidate:
Has 5–10+ years of experience supporting a high-net-worth or ultra-high-net-worth individual/family
Exceptionally proactive, responsive, and detail-oriented
Comfortable working in a highly confidential, discreet, and professional environment
Able to adapt and react quickly to shifting needs and schedules
Tech-savvy (Google Suite, Microsoft Office, travel booking platforms, etc.)
Emotionally intelligent, intuitive, and self-sufficient
Comfortable with occasional travel, evening, or weekend availability as needed
Strong knowledge of Greenwich, NYC, and global travel logistics is a plus
Compensation & Perks:
Competitive annual salary ($120,000 – $150,000)
Paid time off and select holidays
Opportunities for growth and long-term stability with a well-established family office
Professional, respectful, and elegant working environment
